Administrative Coordinator (aHEO) - Finance, Planning and Operations, Division of the VP of Student Affairs

POSITION DETAILS

The Administrative Coordinator will report to the Associate Director, Finance, Planning and Operations. In addition to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

· Provide administrative support to departments and programs within the Division of Student Affairs.

· Provide regular reports, conduct follow up with several parties to ensure completion of tasks and assignments as well as timeline and deadline adherence.

· Assist with maintaining confidential multiple databases, records, files, and lists on students and personnel. Draft correspondences on sensitive and confidential matters.

· Coordinate departmental hiring needs and payroll functions.

· Coordinate departmental accounts payable and purchasing.

QUALIFICATIONS

Bachelor’s degree required.

PREFFERED QUALIFICATIONS

· Excellent writing, editing, organizational, interpersonal and presentation skills

· Attention to detail

· Proficiency in Microsoft Office, EXCEL, competency with digital and/or web-based tools, analytical and statistical research and reporting

· Ability to prioritize competing tasks in a deadline driven environment with time constraints, spot issues/problems and identify potential solutions, uphold strict confidentiality, and easily develop and maintain collegial relationships in a complex college community

· Commitment to the values of public liberal arts education and appreciation for work in a diverse and fast paced work environment

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers.

• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience $44,411-$51,781.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number.

Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, _ or ç)).

Incomplete applications will not be considered.

Please include:

· Cover Letter or Statement of scholarly interests

· Curriculum Vitae/ Resume

· Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on May 21, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28398

Location

Hunter College